For conventional phone system users, transitioning from the traditional phone system to the VoIP phone system seems intimidating. But in reality, the transition is simple and hassle-free, saving you time and money. Now, the question that comes to your mind is how to connect VoIP phone to computer.
And for that we have explained each and every aspect of this transition. The equipment settings required for operating the VoIP phones, along with choosing the best service provider. In addition, the complete process of connecting your VoIP phone to your personal computer or laptop requires no rocket science.
Let us start with the essential equipment that is necessary for creating smooth operations for your business as well as your personal requirements.
Essential Equipment Required For Connecting VoIP To Your Computer?
Some of the equipment plays a vital role in getting the best from the VoIP phone system. The equipment that your VoIP phone system depends on is brought forward as a list for you to consider and understand.
· Internet Connection
· VoIP Service Provider
· VoIP Phone
· Router
Internet Connection
The most essential equipment that a VoIP phone system is based on is a stable internet connection. This internet connection must be reliable stable, and offer high-speed internet connectivity. A reliable and stable internet connection is a compulsion so that it can handle the amount of traffic on your phone system.
VoIP Service Provider
The second most essential equipment for a VoIP phone system is the service provider. There are many service providers in the market that offer their services to businesses and for personal usage. One of the most essential factors for these service providers is that they offer the features that suit your requirements and the best security aspects.
Additionally, choosing a VoIP service provider is a vital aspect that ensures the smooth operations of your business and caters to your personal needs.
VoIP Phone
At the third spot we have the VoIP phone set. It is the most essential equipment used to make and receive calls over the internet. Furthermore, this phone runs the VoIP phone system application. For this reason, you can also use your smartphone.
Router
There are two types of routers. Wired and wireless. If you wish to connect your VoIP phone with a wire to your computer, you must connect your router to the internet. The only thing that needs to be addressed is to ensure that the router is VoIP compatible and offers the best services in terms of traffic management.
How To Setup VoIP Phone At Home?
Setting Up VoIP On Your Computer at home offers a simple process. Let us share the complete process with you.
· Turn Off Devices
· Connect Your VoIP Adapter
· Connect Home’s Phone
· Turn On Your Devices
· Sync Time
· Dial Tone
· Issues Correction
Turn Off Devices
The first step is to turn off all your connected or concerned devices while setting up your VoIP phone system at home.
Connect Your VoIP Adapter
In the next step, you need to connect or plug in your VoIP phone adaptor. You need to consider one thing: check your router to see if it is Wi-Fi-supported or needs to be connected with an Ethernet cable. The cable must be placed between the modem and the router.
Connect Home’s Phone
Now, coming to the third step, in this step, you need to set up a connection for your VoIP home phone. Further, you need to ensure that your phone is connected to the port labeled “Phone 1” or “Line 1”.
Once you have completed the above process, plug in the adopter power cable to turn it on. Make sure that your adapter is always in contact with the power supply so that you can enjoy an uninterrupted internet connection.
Turn On Your Devices
After all the processes mentioned above are complete, turn on all your devices that are connected or concerned with the process of connecting your VoIP phone.
Sync Time
After turning on your devices, give your router and adopter time to sync. It will not take more than 5 minutes to become operational. The time taken by the adopter is due to the installation of the firmware and other software.
Dial Tone
Once all the updates are done the adopter becomes operational. Now, pick up your handset and check the dial tone. Once you hear the dial tone, the process of connecting your VoIP phone is complete.
Issues Correction
If you cannot hear the dial tone, your VoIP phone has a one-way audio capability due to a VoIP-specific router setup. You need to connect your modem to your router to settle this issue. Or try turning off the router’s firewall.
How To Connect VoIP Phone To Computer Windows 10?
Making and receiving calls over the phone is the best way to connect with your family and friends. With the evolution of modern technology, phone systems have gone cloud-based. Thus allowing users the opportunity to make calls over the internet using their personal smartphones.
On the other hand, VoIP phone service providers offer seamless solutions for users to make and receive calls over personal computers and laptops operating on Windows 10. For this reason, making calls with your windows is a relatively simple process. We bring you the seamless process for How To Connect a Landline Phone To a PC For Calling?
The steps must be taken with a laptop, a microphone, or a headset connected to your personal computer or laptop. The next step is to download the VoIP Software provided by the VoIP phone service provider. This software is free to download and install on your personal computer.
After installation, you need to sign up for the application. After signing up, you can make and receive calls on your personal computer or laptop.
How To Connect VoIP Phone To Wi-Fi?
Wireless adaptors are commonly known as Wi-Fi. These simple wireless adaptors allow you to connect to the internet with your VoIP phone system. All you have to do is connect a USB-equipped device to the internet over a WiFi network. One thing you need to consider is that you are within the range of your Wi-Fi network.
Check on the Wi-Fi signals. It must be strong enough to provide you with the perfect services. After this, enjoy the freedom of connectivity that offers convenience.
How To Connect VoIP Phone To Computer Via USB
Connecting your VoIP phone system to your personal computer or laptop via USB. The process for seamless connectivity is as follows.
· The first step is to plug your USB cable into your laptop or personal computer’s USB port.
· After that, you need to connect the backend of your USB cable to your VoIP phone’s USB port.
· Once complete, your personal computer or laptop automatically identifies your VoIP phone.
· The system will automatically load the relevant drivers.
· Now, you must configure your VoIP phone to connect to your VoIP service.
Benefits of Using a VoIP Phone System
In recent times, organizations have adopted a flexible working model that allows workers to enjoy the liberty to work according to their feasibility. Due to this reason, the conventional phone system was unable to meet the challenges of modern working hours. This is where the cloud-based telephone solution started to mark its impact on the market. Here are some of the few benefits that we bring for you:
· Remote Working
· Cost-Effectiveness
· Flexible Working Conditions
· Scalability
· Sound Quality
· Features
· Productivity
Remote Working
VoIP phone systems offer cloud-based communication that allows users to enjoy a remote working environment. This working environment offers flexibility and increases effectiveness along with productivity. Furthermore, working remotely helps businesses to overcome overheads in terms of utility expenses. On the other hand, workers can not connect with any of their devices, thus letting them respond correctly if they are not present in their seats.
Cost-Effectiveness
The cost-effectiveness of these VoIP phone systems is enormous compared to the traditional phone system. On average, businesses save more than 50% of their budgets allocated for communication. There are no such requirements for the infrastructure or maintenance. The packages being offered with the features and offers are suitable for organizations to opt for.
Flexible Working Conditions
The working conditions when using VoIP phone systems become flexible. Now, you don’t always have to be present at your seat to respond to the queries. Now, you have the option of making and receiving calls wherever you have a stable and reliable internet connection.
Scalability
Once your business starts using a VoIP phone system and due to that, your business sees expansion. This is not an issue with the phone system. All you have to do is opt for the advanced package, and that is all. You don’t have to install additional hardware or expensive equipment.
VoIP phone system offers upward and downward scalability options for organizations, allowing them to enjoy the best features of the cloud-based phone system.
Sound Quality
The major difference between a traditional phone system and a VoIP phone system is the sound quality. There were issues raised when using a VoIP phone system: the sound quality of the calls is unclear, and it has latency and jitter issues. The reason behind these issues is not having a stable and reliable internet connection.
Every VoIP phone system comes with the exact requirements for an internet connection. If you fulfill those requirements, users can enjoy crystal clear voice without lagging or jittering during the calls.
Features
Every VoIP phone service provider offers unique features that come with a price tag. These features are the key elements that make VoIP phone service an overnight success when you compare it with the traditional phone system. Here are some features that set VoIP phone systems apart from traditional phone systems.
· Call Forwarding
· Conference Calling
· Auto Attendant
· Caller ID
· Audio & Video Calls
· Call Recording
· CRM Integrations
· Instant Messages
· Sharing
· Collaboration
· Voicemail
· Management
· Agent Performance
· Mobility
Call Forwarding
This feature allows the users to redirect incoming calls to another number or service personnel. In case he is busy answering the queries.
Conference Calling
VoIP phone system offers another splendid feature of conference calling. Now the users have the option of adding or connecting more participants into one call. Thus, sorting any business query immediately increases customer satisfaction with the organization.
Auto Attendant
Auto attendant is yet another feature that allows the users to direct callers to their respective or concerned phone extensions automatically. With this feature, the holding time by the prospect is reduced tremendously.
Caller ID
VoIP phone system offers the features of caller ID to business and personal users. This feature allows them to identify the person calling right before answering the call.
Audio & Video Calls
Voice over Internet Protocol offers some of the best features when it comes to making audio and video calls to your personal contacts or your business prospects. This phone system has revolutionized the overall modern communication. Making audio and video calls has never been as simple and accessible as ever before.
Call Recording
Now, you have the option of recording the conversations between your business personnel and your prospect. This conversation can be used for future purposes, or you can also use it for legal purposes.
CRM Integration
The voice over Internet Protocol phone system allows seamless integration with the current infrastructure of organizations. Now, businesses have the option to exchange their valuable data with their phone system without any issues.
Instant Messages
VoIP phone system offers services of sending instant messages to an unlimited number of users. This makes it a real-time communication marvel. Furthermore, users now have the option of creating chat groups to share information with relevant people.
Sharing
Sharing information or files with your VoIP phone system is not an issue. Now, you have the option to share data and media files with your personal contacts or your business prospects. All is done with a single click on the button.
Collaboration
There are a large number of tools that make VoIP phones compatible with collaboration. This feature allows the users to use multiple features built into the system to offer seamless operations for the organization.
Voicemail
Businesses can receive messages and store them for an indefinite period of time for future referencing.
Management
Voice over Internet Protocol phone systems offer a central dashboard for the users. This dashboard is used to monitor and analyze the performance of the employees over the period. Furthermore, employee efficiency and performance data are gathered in real-time, allowing business owners to check on them.
Agent Performance
VoIP phones have a built-in feature that automatically manages incoming calls and redirects them to the concerned departments for better customer service. This feature allows the average holding time from prospects to be a minimum for a satisfied customer.
Mobility
These Voice over Internet Protocol phones allow mobility to employees. Now, they don’t have to stick to their seats and perform other duties as well while answering the concerned calls and mitigating the issues on the go.
FAQs
1. How Can I Connect My Telephone Line To PC and Answer Phone Calls Using Headsets?
The process of connecting your phone line to your personal computer is relatively easy. Every phone comes with an ethernet cable that allows you to connect your phone to your personal phone via ethernet jet.
2. What is computer VoIP?
Voice over Internet Protocol (VoIP) is a phone system comprised of technology that lets users make and receive audio, video, and SMS using a stable Internet connection. Furthermore, you can connect this phone system to your personal computer as well as your laptop.
3. How do I connect a VoIP phone?
The complete process for connecting your VoIP phone is mentioned in the above section. Let us share the same in brief. The user needs to have a VoIP phone that comes with a power adopter and an ethernet cable. Then, you need to connect your phone to your computer or laptop with the help of the ethernet cable along with your Wi-Fi router.
4. Can I make VoIP calls from my computer?
Making phone calls from your VoIP phone via your computer is simple. We have discussed all these matters in detail in the above section. You need to have a microphone, speakers, and a sound card to make and receive calls. Further, a stable internet connection and the application to operate your operations via VoIP phone system are compulsory.
5. How do I connect my work phone to my computer?
Connecting your VoIP phone system to your computer comprises more than a couple of ways. You can connect your phone with the help of a USB, or you can connect it with the ethernet cable. Connecting your personal computer with your VoIP phone can also be done with Bluetooth connectivity.
6. Do VoIP phones need IP?
Yes, this is due to the fact that VoIP phone systems operate over a stable internet connection. The internet connectivity is based on the IP address. Hence, VoIP phone systems do need IP addresses.
7. What cable is used for VoIP?
Telephone and Ethernet cables are the only two types of cables that are associated with VoIP phone connectivity.
8. Does VoIP work without the internet?
No. VoIP phone systems cannot work without a stable internet connection. This is because the VoIP phone system operates on Internet Protocol technology.
9. How many phones can I connect to VoIP?
There are no limitations for connecting a number of phones to your system. But keep in mind that the minimum requirement for a single phone system is 80kbps per phone upstream and downstream. Thus, due to this limitation, it is recommended to connect only two phones over an internet connection simultaneously.
10. How do I install a VoIP adapter?
The installation of a VoIP adapter comprises a simple process. Let us share the complete process here with you.
· At first, you need to turn off all devices
· Then, you need to connect your VoIP adapter to your VoIP
· Now, you need to connect your phone to your VoIP system
· After a successful connection, turn the devices on
· The adapter becomes operational after synchronization
· At the end, you need to listen to the dial tone
· That’s it. Enjoy your VoIP phone
11. Can I use a VoIP phone as a regular phone?
Yes, you can use your VoIP phone as a regular phone. But there is a compulsion that you need to be connected to a stable internet connection at all times.
Final Words
In general perspective the transition from the traditional phone system to the VoIP phone system seems hectic. But in reality, it is simple, easy, and hassle-free to operate the system for personal or business usage.
VoIP phone systems prove to be a game-changer for modern communication. This is due to the reason that they are highly affordable, offer flexibility, cost-effectiveness, and bring efficiency to your daily operations. All you require is a stable internet connection that keeps you connected to the rest of the world to communicate.
Over time, the VoIP phone system has proven to be the best alternative to traditional phone systems whether you operate it for personal or business concerns. Moreover, scalability through the system is at your discretion.
Have you ever thought of such benefits from your traditional landline phone system?
So what are you waiting for?
Go hit the market and grab the best option for you.
